Determine the legal form

IP is suitable for opening a small cafe without alcoholic drinks on the menu. State fees and fines in this case will be lower. However, you will have to be directly responsible for everything that will happen in the cafe.

It will be necessary to register an LLC if you are going to sell alcohol. The founders of an LLC do not incur losses other than those provided by their share of the authorized capital, so you may want to consider this legal form for larger projects.

Choose a cafe space

Choose the right space for your future cafe. Approach the choice responsibly. Determine the passability of the premises, and also imagine yourself in the place of the client and calculate how convenient it will be to get (both on foot and by private transport) to your future visitors.

If you open a cafe on the ground floor of a residential building, then your decision must be agreed with the residents. If the premises in this case do not belong to you (that is, you rent it), then the landlord must coordinate it.

It is easier to open a cafe in a separate building, but you still must notify the executive committee and the internal affairs bodies of the district in which the building is located about your decision. Avoid situations in which the governing bodies are not aware that you are going to open a cafe.

Now let's look at what documents are needed to open a cafe. Some of them will be needed even before the start of the main work, others you can get right before the opening of your institution.

What documents are needed before starting work?

Before starting construction work, you will need to obtain permission from Rospotrebnadzor to place the facility. This document is the official permission of this government agency and gives you the legal right to start all other activities.

Documents on the compliance of the premises you have chosen, as well as communications and equipment with sanitary and medical standards, are issued within 10 days from the date of official application to the sanitary and epidemiological service. The decision to issue a permit is made by the head doctor of the station. To obtain them, you will need to provide a number of documents. The package of documents for opening a cafe includes:

• certificate of state registration;
• premises lease agreement;
• conclusion on raw materials and finished products;
• documentary results of the medical examination of the staff.

The fire authorities must issue you a permit if you plan to open a cafe in a newly built building. Such a document is usually issued simultaneously with the commissioning of the building. To obtain this permit, fire extinguishers, emergency exits and fire alarms are required.

The location of your cafe must be agreed with law enforcement. According to the current legislation, the cafe premises must be equipped with an alarm button to notify of any emergency.

Required licenses and certificates

Documents for opening a cafe also include a set of licenses. So, to carry out full-fledged work, you will need to obtain a license for retail. It is issued for a period of one year and gives the right to carry out trading activities - that is, in fact, to the main type of activity due to which the cafe works.

If you have alcoholic drinks on your menu, then you will also need to obtain a license to sell alcoholic beverages, namely the type of this license that implies permission to sell alcohol for consumption at the point of purchase. Thus, you can provide additional attendance and additional profit. However, please note that given license is issued for a period of five years, and therefore implies a significant amount of state duty and authorized capital. It is somewhat easier to collect a package of documents for opening a dining room, but a cafe, as a rule, brings more profit.

You can obtain a patent for trading activities in local governments. Thus, you will secure your right to maintain your establishment and to all trading operations that will be carried out in it.

According to the latest changes made to the legislation, you will also need to coordinate the musical accompaniment, radio, video and television broadcasts in the cafe with the culture department. Please note that playing any recordings or broadcasting without the permission of this service is an offense and is punishable by a fine.

This completes the collection of documentation. Other packages (for example, documents for opening a restaurant) are larger. Remember that the complexity of collecting documents directly depends on how large your service will be and how wide the range of dishes and services will be.

Pick a staff

In addition to the mandatory positions of general manager and chief accountant, you will need to ensure that there are suitable candidates for the positions of cashiers, waiters and cooks. Do not be careless and do not try to deceive the inspection authorities in such a matter as the qualifications and medical examination of personnel.

If your capabilities allow, you can establish separate positions for support staff: security guards, cleaners. If not, then these types of work will be combined with the main activities of the cafe staff. Do not forget that all people working in a cafe must undergo regular medical examinations and follow the rules of personal hygiene.

Opening a bar is a complex multi-stage process, which is accompanied by the execution of many documents. The financial and time costs of organizing a business depend on the literacy of their compilation. To prevent problems with obtaining permits and passing inspections in state institutions, it is necessary to use professional legal services.

The Vernoye Resheniya company offers you comprehensive services for paperwork for opening a bar. With our help, you can organize an institution with minimal costs and greatly simplify the passage of inspections. Our experts will help you implement a project of any complexity, from a small bar to a nightclub.

Legal support of the company "The Right Solution" includes:

• preparation of a complete set of documents for opening a bar from registering a company to obtaining permits for the operation of a catering point;
• interaction with state bodies;
• appeal against refusals to provide documents (if necessary);
• client consultations;
• participation in control measures for the coordination of the premises.

Our experts will provide for all the legislative nuances that exist in the field of catering, and help build a business in strict accordance with legal norms.

What documents are needed to open a bar?

Documents for opening a bar can be divided into several groups:

1. Registration:
   • TIN;
   • OGRN;
   • Charter of LLC;
   • order to appoint a leader;
   • decision to open an LLC;
   • extract from the Unified State Register of Legal Entities;
   • notifications of registration in off-budget funds;
   • letter with statistics codes.
2. For the bar area:
   • proof of ownership or lease agreement;
   • living permit. inspections for the transfer of premises to non-residential fund (when opening a bar in a residential building);
   • sound level expertise (when placed in a residential building);
   • documents on the coordination of redevelopment in architectural supervision, SES and fire protection;
   • passport for an advertising sign;
   • BTI documents;
   • documents for land plot(adjacent territory, parking, outbuildings)
   • projects of engineering communications and acts of their acceptance;
   • facade matching.
3. Sanitary:
   • SES permission to place a bar;
   • production plan for the implementation of sanitary measures;
   • contracts for garbage collection and disposal of certain types of waste;
   • contract for disinfection of the premises;
   • sanitary books of personnel;
   • protocols of researches of water and washouts;
   • sanitary passport;
   • register of disinfectants.
4. For fire safety:
   • documents confirming the installation of a fire alarm and its commissioning;
   • evacuation plan;
   • fire safety instruction;
   • orders for the appointment of employees responsible for electrical and fire safety;
   • safety magazine.
5. Production:
   • staffing;
   • a book of complaints and a control journal approved by the administration;
   • information plate with the name and registration data of the organization;
   • menu;
   • assortment list;
   • certificate of verification of scales;
   • measuring utensils certificates;
   • technological and calculation cards.
6. Cash:
   • card and passport of KKM;
   • operator's journal;
   • cash register service agreement.
7. For the protection of the premises:
   • contract for the installation and maintenance of an alarm system with a panic button;
   • bar security contract.
8. License for retail sale alcoholic drinks.

Stages of paperwork for opening a bar

1. Registration of LLC in the tax authority. Opening a bar involves obtaining a license to sell alcoholic beverages. It can only be obtained by a legal entity. In the event that it is planned to trade in light alcohol up to 6% (beer and cocktails), the business owner can open an individual entrepreneur. It does not require a license.
2. Coordination of the transfer of premises to non-residential fund and redevelopment (if necessary). Conclusion of a lease agreement for LLC.
3. Registration of KKM. Produced in the tax authority at the location of the LLC.
4. Notification for placement from SES. It is provided after sanitary examinations in a ready-to-use bar.
5. The conclusion of the fire department. Issued after checking the premises for compliance with safety requirements. Bars must have fire extinguishers.
6. The conclusion of the SES, confirming the right to work as a catering point. Before its issuance, a comprehensive check of the premises, equipment and documentation is carried out.
7. License to sell alcohol. Issued for a period of 1 to 5 years. Upon its completion, it can be extended. To obtain a license, the premises must have an alarm with a panic button and a safe.

List of documents for opening a bar:

1. Information about the organizational- legal form. First, what is needed to open a bar - is registration as legal entity and the choice of OKVED codes (in this case, 55.40).

2. Title papers for the premises. AT list of documents for opening a bar you also need to include a lease agreement for the building or part of it where the institution will be located.

3. Coordination with Rospotrebnadzor (it is also called SES). First, this project documentation, which regulates the location, area and size of rooms and zones, indicates materials for decoration, requirements to communication networks (wiring, ventilation, etc.). Secondly, it is necessary to send a notification to the territorial body of Rospotrebnadzor, and in fact - to receive from it permission to open a bar.

4. Coordination of documentation with the Fire Supervision of the Main Directorate of the Ministry of Emergency Situations of the Russian Federation, the State Expertise, the Architectural and Planning Department. On its basis, repairs and (or) redevelopment of the structure will be carried out using the building materials specified in the papers.

5. Agreements with secondary organizations. Other important documents for opening a bar - these are agreements with third-party companies for waste collection, recycling fluorescent lamps, cleaning the air conditioner, medical examination of workers.

6. Production control program. In accordance with Federal Law No. 52 of 03/30/1999 and the Resolution of the Chief Sanitary Doctor of 06/13/2001 on the introduction of SP 1.1.1058-01, catering establishments must develop and agree on their own Program.

7. License to sell alcohol and cigarettes. Comply with these terms not difficult: the authorized capital of the company must contain a certain amount of money, the amount of which depends on the region of operation of the enterprise.

It's practically everything What does it take to open a bar? Add prisoners to this list. employment contracts with employees (managers, administrators, waiters, bartenders, etc.). In addition, agreements will be required for the supply of food, beverages and other products that will be sold in the establishment. Make sure that what documents are needed to open a bar, possible with the help of an up-to-date information and legal system. The order and volume of papers is prescribed by law, and the supervisory authorities do not have the right to go beyond it.

Features of obtaining documents

For fruitful and productive work, you need to comply with certain requirements for opening a bar. For example, a notification to the SES is sent after the registration of the organization, but before the start of its work. The PPC must be agreed before the establishment opens, otherwise a fine may be imposed on the company, or its activities may be suspended administratively.

Of course, that's not all What does it take to open a bar after all, for its work you will need a lot of equipment, which should also have accompanying documentation. However, these issues are secondary, because collecting the most important papers can take a significant amount of time.

Comply with the conditions for opening a bar not difficult, but for this you need to have a wealth of experience. It is Gagarin Group Management Company and its specialists who are able to solve the most difficult problems with brilliance: the opening of the establishment will be quick and successful.